Privacy Policy

• Account information: name, email address, and password (stored securely; we never store passwords in plain text)
• Profile information you provide voluntarily to improve scholarship matching: academic level, field of study, background, financial information you choose to share, interests, and goals
• Usage data: pages visited, scholarships viewed and saved, and application tracker activity, used to operate and improve the Service
• Documents you upload during onboarding (a resume or Common App/Coalition App PDF) - these are read in memory only, to pre-fill profile fields such as your school, GPA, or graduation year, and are never saved: the file is discarded as soon as that one request finishes
• Technical data such as IP address, browser type, and device information, collected automatically for security and analytics purposes

• To match you with scholarships you may be eligible for
• To operate, maintain, and improve the Service
• To send deadline reminders and account-related communications you opt into
• To respond to support requests and reported issues
• To measure and improve outcomes for our institutional partners (schools and counselors), using aggregated and de-identified data wherever possible

Staff access: authorized Scholified staff can view a student's profile to provide support, investigate a reported issue, or maintain the Service - never to sell, advertise to, or share it with a third party. This is the only exception to profile data staying visible to you alone.

• We do not sell your personal information to third parties, advertisers, or data brokers
• We do not share your profile data with scholarship providers without your explicit, specific consent for that scholarship
• We do not retain the PDFs you upload during onboarding beyond the single request that reads them, and we do not use them to train AI models. PDFs are read on our own servers and are not sent to an AI service. The only AI processing on the Service is the Essay Coach (Arc): the messages and essay text you enter there are sent to a third-party AI provider to generate replies and drafts

Scholified is used by high-school-age students, some of whom are minors. Where Scholified is offered through a school or counselor partnership, that school remains responsible for any consent required under applicable state or federal student-privacy law (including FERPA, where applicable) before student data is shared with us. We act as a service provider to the school in that context and use student data only to provide the Service, not for independent commercial purposes.

We use industry-standard measures to protect your information, including encryption in transit and at rest, access controls, and regular security review. No system is completely secure, and we cannot guarantee absolute security.

• You can access, correct, or delete your profile information at any time from your account settings
• You can delete your account entirely, which permanently removes your profile, tracker data, and saved scholarships
• You can opt out of non-essential email communications at any time
• Depending on your location, you may have additional rights under laws such as the California Consumer Privacy Act (CCPA) or the GDPR

We may update this policy as the Service evolves. We will notify users of material changes by email or through a notice on the Service.

Questions about this policy can be sent to support@scholified.com.